Purchase Ledger Assistant

Background

Monty’s Bakehouse was established in 2003, initially supplying handheld hot snacks to the leisure sector before expanding into the aviation market, where we provide innovative, quality products to passengers worldwide.

Today, our strong reputation in aviation has led to Monty’s becoming part of SATS, a global airline catering group with partnerships across many of the world’s leading food brands.

Our three core values, Innovation, Quality and Service, underpin everything we do, from delivering for our customers to supporting our people and reducing our impact on the planet.

We are committed to building a responsible and sustainable business and were awarded B Corp certification as part of this journey. At Monty’s, we recognise that long‑term success depends on balancing commercial performance with positive impact, and that’s what you can expect as part of our team.

Reports To

Management Accountant

Job Purpose

The key purpose of this role is to support the finance function by accurately processing supplier invoices, credit card transactions and employee expense claims, maintaining purchase ledger records, reconciling accounts, and ensuring timely payments to suppliers.

Working within a small team the Purchase Ledger Assistant will also be expected to carry out any tasks relating to other functions within the finance department, to ensure continuity of service.

Key Accountabilities

1.    Monitor, review and maintain the Accounts mailbox and distribute to appropriate team members and circulate purchase invoices for approval/ maintain invoice log.

2.    Reconcile purchase orders, invoices received and approved, credit card statements and employee expense claims.  Allocate and post within Dynamics 365 Business Central (ERP system) to the correct cost codes.

3.    Maintain the purchase ledger and reconcile supplier statements to identify, investigate and resolve queries and invoice disputes, thus, supporting the provision of reliable, up to date financial information for the business.

4.    Escalate any supplier issues to the Management Accountant, to raise awareness of supplier issues.

5.    Answer telephone calls to the wider business, transferring calls to other departments and deal with enquiries from suppliers to ensure matters are resolved as quickly and efficiently as possible.

6.    Build relationships with internal stakeholders across the business and with external suppliers and contactors as appropriate, to facilitate the efficient management of the ledger.

7.    Oversee certain business accounts (eg, Dart charge, Fuel cards, TFL/ congestion charges etc).

8.    Assist and support the Finance team during the annual audit and other regularity checks.

9.    Provide ad hoc administrative support to the finance, as and when needed.

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Experience and Skills Required

·      Purchase ledger experience is advantageous but not essential.

·      Prior experience of using accounting packages is beneficial.

·      Competent using Microsoft Excel, Outlook and Teams.

·      Attention to detail and ability to work accurately in a busy, demanding environment.

·      Good communication skills both verbal and written.

·      Organised and methodical in approach to work.

·      Flexible team player with the ability to work proactively.

Equality, Diversity & Inclusion

Monty’s Bakehouse UK Ltd adopts a zero-tolerance approach to discrimination on any of the protected grounds in the Equality Act 2010.

We are committed to providing equal opportunities to all current and prospective employees.

Our recruitment policy is to seek candidates that bring the skills and team fit to our company that will enable us to continue to grow and prosper. In doing so, we believe in and consistently work towards a diverse workforce because, in our view, diversity enables better business outcomes. We also believe that a more inclusive workplace, where people of different backgrounds work together, ensures better outcomes for all colleagues. From application to interview, we place skill and inclusion at the heart of all we do.

How we work with external stakeholders, clients and our suppliers is also of high important to us and we will take positive steps to ensure that all enjoy an experience with us that is fair, equitable and free from discrimination in their dealings with us.

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Apply For This Role

To apply for this role, please send your CV to Jo Rodway jo.rodway@montysbakehouse.co.uk.